DOCUMENT MANAGEMENT SYSTEM
Features
Secure, share, track and manage your documents with Document Management System
Access Document Management System from the Web,Windows, Microsoft Office and Third-party WebDAV clients
• Easy to use web interface accessible from modern versions of Mozilla Firefox and Microsoft® Internet Explorer®
• Drag and drop access to the document repository from the Microsoft® Windows® desktop
• Access to the document repository from within Microsoft® Office® applications via Office® toolbars and menu items
• Persist Microsoft® Outlook® email messages and email attachments to the document repository
• Access document repository from common 3rd-party WebDAV clients including Mac OS X Finder, Nautilus and Konquerer
Share, control and protect
• Document storage on web-based intranet/extranet platform promotes collaboration
• Search document contents (Microsoft Office, OpenDocument, PDF, XML, HTML, RTF, text) and metadata using simple single string search or create complex boolean search criteria
• Sophisticated but easy to use document version management using well known "check-in" and "check-out" concepts
• Powerful group and role-based security model allows for document access and action control management
• Granular and detailed auditing of all document activities
• Ability to bulk load documents using ZIP files or from server file-system
Create and collaborate on content generation
• Build sophisticated workflows that manage the generation of document and notify certain roles or groups when they are required to act
• Limit document access during the workflow process to only users who require it
• Assign automatic workflow triggers to specific document types or folders
• Link documents together allowing documents of similar concepts or subject to be easily managed as groups
• Discuss documents using built-in discussion forums
• Controlled emailing of documents held within the repository
• Document and folder subscription technology allows users to receive notifications when document actions are performed
• Save standard searches so that users of the system have access to them from the system dashboard
• Managing the seating Arrangement
Map your organization to the repository's structure
• Create users, groups and roles that map your organization's structure and processes
• Manage folder permissions and assign to groups and roles
• Define Dynamic Conditions that allow document permissions to based not on hierarchical folder permissions but rather on document metadata, contents or transactional information
• Create Document Types for the different classes of documents your organization utilizes
• Define sets of metadata fields for documents and either make them generically applicable to all documents or assigned on a Document Type basis
• Metadata fields may be simple text fields or complex structures such as drop-down lists or trees
• Slice through the normally hierarchical document taxonomy by browsing documents according to the metadata fields you have created or Document Type
Scan documents directly into the repository
Integrate with your organization's authentication and authorization infrastructure
Manage the user experience
Flexible application architecture and easily customizable
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